Guidelines for Technical Co-Sponsorship by IUPRAI

IUPRAI enters into agreements of technical co-sponsorship with selected technical program organizers, within India, as a means for promoting activities of interest. Each proposal will be evaluated by a committee based on the following considerations. Organizers applying for the technical co-sponsorship are expected to highlight the following aspects in their applications.
 

1. How does the program align with the objective and field of interests of IUPRAI?
2. What is the experience/expertise of the organizers?
3. What is the chance of success of the program and thereby increase the possibility of having new members?
4. What is the credibility of speakers/experts joining the program as resource persons?
5. What is the credibility of other organizations that are sponsoring/co-sponsoring the program?
6. What is the rigor of the review process for accepting the papers submitted, in case the program is a national/international conference?
7. Is the proposal date clashing with any IUPRAI organized major events such as ICVGIP, PReMI, and NCVPRIPG?

Actions Expected of Program Organizers

1. Program organizers propose technical co-sponsorship to the President of IUPRAI at least 6 months before the program is to occur. In case of a conference it is to be at least 1 year before the event date.
2. Program organizers assume all financial responsibility for the program. Technical co-sponsorship by IUPRAI entails no financial responsibility.
3. Program organizers display IUPRAI logo on all publicity, Web sites, correspondence, signage, and publications, if any. In addition, all publications and publicity related to the program mention the technical co-sponsorship by IUPRAI.
4. During the program, organizers comnunicate the details of IUPRAI membership to all attendees, and distribute any related promotional material provided by IUPRAI.
5. The organizers provide free full registration to one representative chosen by IUPRAI and enable their participation.
6. Program organizers are to provide discount in registration fee for the members of IUPRAI to join the program.
7. The conference organizers, present a timely report of the program to the President of IUPRAI, including the following information.
• Details of the review/selection process of the papers in case of a national/international conference.
• Actions taken to ensure the rigor of the review process.
8. The program organizers are to provide an electronic list of all participation along with their affiliation, email and any other relevant detail to IUPRAI.
9. In case financial support is extended, program organizers should make every effort to return either full/part of the support to IUPRAI.

All proposals should be mailed to iuprai@iiit.ac.in with a copy to s.indu@dce.ac.in

Actions Expected of IUPRAI

1. IUPRAI publicizes the program to its members through electronically circulating the call for participation.
2. IUPRAI to also posts the program notice on its Web site with link to the event website if any.
3. IUPRAI certifies technical co-sponsorship of the program so that organizers may attract good number of participation.
4. IUPRAI supports organizers by identifying qualified persons to serve the program as resource persons. 
5. IUPRAI to report the details of the program in its newsletter and then present a report of the event during the Annual General Body meeting of IUPRAI.